Getting Started

The first step is to log in with your GWDG account. If you don't have a GWDG account, use the alternative login and register with your e-mail address.

When you log in to GRO.publications for the first time, you must accept the privacy statement and the terms of use.

Researcher Profile: When you log in to GRO for the first time, we will suggest profiles that match your name. By clicking on the profile, you can view it. If it is your profile, you can create a link between your login and this profile by clicking on the "Claim Profile" button. If none of the suggested profiles fits you or no profile is suggested to you, you can create a new profile by yourself. In the next step, you can fill your profile with further information about yourself. For more information, please consult the help section at " Edit Research Profile".

Publications: If you have already found a Researcher Profile when registering, there are usually some publications available. To edit an existing publication, open it in the full view and click on "Edit Publication Data" at the top.

If your publication list is incomplete, there are various ways to add the missing publications:

  • GRO.publications import new publication data at regular intervals via data imports. If publications are included that might fit your Researcher Profile, they will be suggested to you. Click on "Claim Publications" in your Researcher Profile to view the current suggestions (cf. Help, section "Claim Publications").
  • You can add further publications by clicking on "Add New Publication" in your profile. There you can import publications via identifiers, import publication lists, search in external databases or enter the publication manually (cf. Help, section "Add Publications").
  • If you already maintain a list of publications online, you are welcome to send us the link and we will take over the data for you in GRO.publications. Simply send us the link to support-gro.publications@uni-goettingen.de.

The GRO.publications team will be happy to assist you!

GRO.publications offers a modern publication data management for the Göttingen University. The system is equipped with various interfaces and offers common export formats so that data from GRO.publications can also be used for other services. An active link with ORCID can be activated individually. In addition, a link to the FACTScience system of the University of Göttingen is currently in progress.

Publication data that are already in other systems will be automatically imported if possible. The publication lists are offered in subject-specific citation styles and can be integrated tailor-made into external websites. GRO.publications forms a database that is equivalent to a university bibliography. This allows long-term conclusions about publication behaviour (e. g. who with whom, about what) and publication coverage (where, Open Access quota, associated research data).

Researcher Profiles

GRO.publications is available to all employees of the Göttingen University. During the initial setup of GRO.publications, publication data was imported from various providers and from other systems. During these imports, profiles were generated automatically.

In the search or in the tab "Researchers": If you find several profiles for a person, this can have different reasons. On the one hand, they can be different people with the same name. This can be detected by different information in the profile or by the publication list, which may contain entries from different subject areas. On the other hand, it can also be a double profile. The GRO.publications team regularly merges duplicate profiles - you are welcome to report such cases to us if you come across them.

Lookup (while entering a publication): If you enter a publication, you should make a lookup when entering the name of a person to create a link between the publication and the person's profile. After entering the name, click on the field with the magnifying glass next to the name field. This opens a pop-up window in which profiles for the name of the person are listed. In some cases, several entries for a profile may be displayed here - i. e. whenever name variants are entered in the person's profile. By the rp number behind the name you can see that several entries refer to one profile. At this point you simply select the most suitable name variant or take the variant used in the publication.

The subsequent use or integration of profiles from other providers depends on the technical circumstances. With the ORCID record an active exchange in both directions is possible, i. e. you can synchronize publications from ORCID to GRO.publications but also from GRO.publications to ORCID.

You can also enter your Scopus Author ID (Elsevier) or your Researcher ID (Web of Science) in your Researcher Profile. In addition, the FACTScience ID or the identifier from the Gemeinsame Normdatei (GND) can be stored in the profile. These services do not (yet) allow automatic exchange. Please contact the GRO.publications team if you want to import data from these profiles.

Profiles of the following platforms cannot be imported: Google Scholar, Academia.edu, ResearchGate.org

You can enter several affiliations in your profile and indicate a period for each affiliation. Select the current affiliation in the "Main Affiliation" field.

The account can still be used, but you should change the Staff Status and the Affiliation in your profile. If your new research institution also offers systems for recording publications, you can download your publications from GRO.publications via the export options and use them in other systems - if they can be imported into these systems.

Some of the Researcher Profiles were created during the initial development of GRO.publications and partly supplemented by Identifiers. If your profile contains an identifier that does not belong to you, you can remove this information by yourself as a registered user ("Edit your Researcher Profile"). Alternatively, you can contact the GRO.publications team.

You will find an overview of the identifiers that can be added to your profile on GRO.publications in the Help ("Edit your Researcher Profile", section Identifiers). Some of these identifiers are unique and suitable for subsequent use on other platforms: GND, ORCID iD, Researcher ID, Scopus Author ID.

Other identifiers, such as the FACT Person ID (FACTScience system of the University of Göttingen) or the rp number of your Researcher Profile (GRO.publications) are only valid within the respective system.

Publications and Citation Styles

GRO.publications regularly imports data from other publication databases with Göttinger Affiliation. Publications that were not created during your work in Göttingen are therefore not automatically imported into the system.

If publications with Göttingen affiliation are missing, this may be due to the following reasons:

  • At the time of the last import, your publication was not yet registered in the queried database.
  • The import was limited to a certain time-period.
  • Your subject area is not covered by the queried databases.

You are welcome to add the missing publications yourself (for input options, see Help, section "Add Publications") or - if you are missing a large number of publications - contact the GRO.publications team. We would check whether the missing publications are contained in our data sources and, if necessary, import them. You can also send us an existing list of publications (e. g. PDF, website) or draw our attention to other (subject-specific) data sources.

It may happen that a publication has been assigned incorrectly. Usually, this is due to a similar name or a similar name form. To remove these incorrectly assigned publications from your list, call up the publication in full display. There you will find a button called "Unclaim" on the right-hand side. With this button you can remove the link between your profile and the publication.

The Claim/Unclaim function is explained in the Help.

Yes, you are expressly welcome to add publications that were created while not working in Göttingen.

The most efficient way to insert a bigger number of publications depends on the circumstances.

  • Have you already used a literature administration system (e. g. Citavi)? If so, you can export this data and import it into GRO.publications yourself or alternatively send it to the GRO.publications editorial team.
  • Is there a database in your subject area that records many of your publications? Does this database offer export options or interfaces? Depending on the options provided by the database, you can export the data yourself and import them into GRO.publications or you can contact the GRO.publications editorial team.
  • Your publication data are not yet listed in a literature administration program or database? If the publications have a DOI or an ISBN, you can import the publication data using these identifiers.
  • Publication data that have not been recorded up to now and have no identifiers have to be entered manually.

Up to now there is no direct data exchange between FACTScience and GRO.publications. But this connection is already in planning. During this process, the publication data from FACTScience will be imported into GRO.publications.

Please contact the editorial team of GRO.publications (support-gro.publications@uni-goettingen.de) if you would like to use your publication data from FACTScience for GRO.publications before.

Citavi exports RIS files in the encoding "UTF-8 with BOM". It is necessary to open the file once in an editor (e. g. Notepad++), change the encoding to "UTF-8 without BOM" and save it before importing it into GRO.publications.

Alternatively, you can also send the data to the GRO.publications team and we will import the file for you (support-gro.publications@uni-goettingen.de).

Affects Problem
Publication Type

The publication type from BibTeX cannot be adopted due to technical reasons.

ISBN Unfortunately, the ISBN cannot be adopted automatically for all publication types. This is due to the fact that there are two ISBN fields in GRO.publications - one field refers to the current publication, the other refers to works that are related to the current publication (e. g. the book when entering a book chapter). Due to technical reasons, the ISBN from the import file can only be imported into one of these two ISBN fields.
Conferences It is not possible to enter information about a conference in BibTeX files. But you can add the conference after the import.
Display problems

The format BibTeX represents the content of a field in curly brackets. When exporting a BibTeX file from other systems (e. g. Zotero), curly brackets are sometimes placed around a few words within the field. While importing data into GRO.publications, these additional brackets are taken over. These should either be removed in advance from the BibTeX file (open the file in an editor, e. g. Notepad++, and remove the unnecessary brackets)

  • beforehand: ... title = {{MOOC} und {OER} - {Warum}, wieso, weshalb, wozu?}, ...
  • afterwards: ... title = {MOOC und OER - Warum, wieso, weshalb, wozu?}, ...
or can be corrected in GRO.publications after the import.

Further problems can occur with German umlauts and special characters. These are sometimes represented in the BibTeX file with slashes or curly brackets (e. g. {"a}, {&}) and must also be adapted before or after the import. This also applies to latex commands in the BibTeX file (" extunderscore" for an underscore). If the latex command appears in the abbreviation after the publication type (e. g. @article{item extunderscore3027367, [...]) an upload in GRO.publications is not possible.

Please contact the GRO.publications team if you discover an error that is not yet on this list.

If you import several publication records, the first record will automatically open in the input form. This is necessary for linking the publication to your profile (lookup for the fields with person names) and for completing the record if you wish. Then you save this record.

The other data records you have uploaded are located in your personal work space. You can access this workspace by clicking on "Add publications" in the menu above. There you will find "unfinished submissions", which you can now open, edit and publish individually.

With the function "Manage publication list" you only manage the display of your individual publication list on your own Researcher Profile.

The hidden publication is no longer displayed there, but is still in GRO.publications. It can be found via search and is also listed in the tab "Publications". This happens for two reasons. First, your co-authors may want to continue to display this publication. Secondly, GRO.publications is to be expanded into a university bibliography.

In many cases, these display problems are caused by missing information that is relevant for the citation. For example, no page numbers are given or the publisher name is missing. Sometimes the required information is available, but is in incorrect fields. Because of the complexity of citation styles, there are a few problems that cannot be solved technically.

List of known Problems

Citation Style Problem
APA, Chicago

Conference Paper: Problems if the status has been entered.

The title of the proceedings and the name of the conference should not appear together in the citation. Since there are many conditions associated with the implementation of the citation styles, unfortunately this cannot be realized in all cases. In order to minimize the presentation problems, the field "Status" should only be filled if the conference contribution has not yet been published.

APA, Chicago, MLA, GRO View Problems if the page numbers are missing.
  • Journal Article: APA, Chicago, MLA, GRO View
  • Book Chapter: APA
  • Conference Paper: APA, Chicago
  • Review: Chicago, MLA, GRO View
  • Encyclopedia Article: APA
  • Translation (Chapter): APA, Chicago, MLA
APA, Chicago, MLA Problems with uncounted series: Serial title and serial number belong to a common field in the xml files within the system. If the serial number is missing, the field ends with a semicolon. This unnecessary semicolon is automatically deleted from the system every night, so that the display problem is only temporary.
Chicago, MLA

Problems with abbreviated first names

In the MLA style, the first names are written in their full form, so the full first names have to be found in the data record as well. If the first name of a person was abbreviated in the entry, there are two dots in the MLA citation (one because of the abbreviation, the second dot serves as a separator within the citation).

Please contact the GRO.publications team if you discover an error that is not yet on this list.

Yes, further citation styles can be offered. Please contact the GRO.publications team if you are missing a citation style.

Please note: As the setup of the citation styles is complex and time-consuming, we check all suggestions and prefer to implement the styles which are frequently desired or the most common. For a better assessment of the suggestions, we also need to know in which subject areas the citation style is used.

Rights Management

The publication data and the names in the Researcher Profiles are publicly visible. Further information in the Researcher Profiles can only be seen if the researcher has set the field to "public" via the button "Edit Researcher Profile". Detailed information on the visibility of your Researcher Profile can be found in the Help.

A Researcher Profile can be edited by the researcher who is assigned to that profile. The GRO.publications team also has admin rights for the profiles, but will only act on the scientist's request or if there is a technical necessity (e. g. due to technical problems or the adaptation and addition of name variants).

Publications can be edited by all researchers whose profile is linked to the publication. The GRO.publications team also has admin rights here, but will only act at the request of the researchers, to correct data or to add missing information. Furthermore, a data record can be edited by the person who created the entry.

Currently, we are working on a function that will allow the maintenance of the profile by a person in charge of it.

Data Protection

During the initial setup of GRO.publications, publication data was imported from other systems (for example from Web of Science and the FACTScience system of the University of Göttingen).

In the course of these imports, profiles were generated automatically. Initially, these profiles only contain the Staff Status, that is an entry stating whether the person is a researcher of the University of Göttingen or the Göttingen Campus. In addition, the official e-mail addresses from the UniVZ were imported, as well as data from publication lists provided by the University of Göttingen.

Furthermore, publication data are (semi-)automatically imported from other databases. These include FACTScience, Web of Science, PubMed, CrossRef and similar databases.

The publication data are displayed on GRO.publications, they serve as a basis for evaluations and can be exported and imported into other systems. It is also possible to embed publication lists in external websites. The data in the Researcher Profiles are only used to identify the persons.

GRO.publications only analyses the use of the different functions, for example how often the possibility to embed a list of publications in a web page is used. All information on usage behavior is analyzed anonymously and cannot be assigned to a user or an IP address. Further information can be found in the data privacy statement.