Getting Started

The first step is to log in with your GWDG account. If you don't have a GWDG account, use the alternative login and register with your e-mail address.

When you log in to GRO.publications for the first time, you must accept the privacy statement and the terms of use.

Researcher Profile: When you log in to GRO for the first time, we will suggest profiles that match your name. By clicking on the profile, you can view it. If it is your profile, you can create a link between your login and this profile by clicking on the "Claim Profile" button. If none of the suggested profiles fits you or no profile is suggested to you, you can create a new profile by yourself. In the next step, you can fill your profile with further information about yourself. For more information, please consult the help section at " Edit Research Profile".

Publications: If you have already found a Researcher Profile when registering, there are usually some publications available. To edit an existing publication, open it in the full view and click on "Edit Publication Data" at the top.

If your publication list is incomplete, there are various ways to add the missing publications:

  • GRO.publications import new publication data at regular intervals via data imports. If publications are included that might fit your Researcher Profile, they will be suggested to you. Click on "Claim Publications" in your Researcher Profile to view the current suggestions (cf. Help, section "Claim Publications").
  • You can add further publications by clicking on "Add New Publication" in your profile. There you can import publications via identifiers, import publication lists, search in external databases or enter the publication manually (cf. Help, section "Add Publications").
  • If you already maintain a list of publications online, you are welcome to send us the link and we will take over the data for you in GRO.publications. Simply send us the link to support-gro.publications@uni-goettingen.de.

The GRO.publications team will be happy to assist you!

GRO.publications offers a modern publication data management for the Göttingen University. The system is equipped with various interfaces and offers common export formats so that data from GRO.publications can also be used for other services. An active link with ORCID can be activated individually. In addition, a link to the FACTScience system of the University of Göttingen is currently in progress.

Publication data that are already in other systems will be automatically imported if possible. The publication lists are offered in subject-specific citation styles and can be integrated tailor-made into external websites. GRO.publications forms a database that is equivalent to a university bibliography. This allows long-term conclusions about publication behaviour (e. g. who with whom, about what) and publication coverage (where, Open Access quota, associated research data).

Researcher Profiles

GRO.publications is available to all employees of the Göttingen University. During the initial setup of GRO.publications, publication data was imported from various providers and from other systems. During these imports, profiles were generated automatically.

The subsequent use or integration of profiles from other providers depends on the technical circumstances. With the ORCID record an active exchange in both directions is possible, i. e. you can synchronize publications from ORCID to GRO.publications but also from GRO.publications to ORCID.

You can also enter your Scopus Author ID (Elsevier) or your Researcher ID (Web of Science) in your Researcher Profile. In addition, the FACTScience ID or the identifier from the Gemeinsame Normdatei (GND) can be stored in the profile. These services do not (yet) allow automatic exchange. Please contact the GRO.publications team if you want to import data from these profiles.

Profiles of the following platforms cannot be imported: Google Scholar, Academia.edu, ResearchGate.org

In the search or in the tab "Researchers": If you find several profiles for a person, this can have different reasons. On the one hand, they can be different people with the same name. This can be detected by different information in the profile or by the publication list, which may contain entries from different subject areas. On the other hand, it can also be a double profile. The GRO.publications team regularly merges duplicate profiles - you are welcome to report such cases to us if you come across them.

Lookup (while entering a publication): If you enter a publication, you should make a lookup when entering the name of a person to create a link between the publication and the person's profile. After entering the name, click on the field with the magnifying glass next to the name field. This opens a pop-up window in which profiles for the name of the person are listed. In some cases, several entries for a profile may be displayed here - i. e. whenever name variants are entered in the person's profile. By the rp number behind the name you can see that several entries refer to one profile. At this point you simply select the most suitable name variant or take the variant used in the publication.

You can enter several affiliations in your profile and indicate a period for each affiliation. Select the current affiliation in the "Main Affiliation" field.

The account can still be used, but you should change the Staff Status and the Affiliation in your profile. If your new research institution also offers systems for recording publications, you can download your publications from GRO.publications via the export options and use them in other systems - if they can be imported into these systems.

Publications and Citation Styles

GRO.publications regularly imports data from other publication databases with Göttinger Affiliation. Publications that were not created during your work in Göttingen are therefore not automatically imported into the system.

If publications with Göttingen affiliation are missing, this may be due to the following reasons:

  • At the time of the last import, your publication was not yet registered in the queried database.
  • The import was limited to a certain time-period.
  • Your subject area is not covered by the queried databases.

You are welcome to add the missing publications yourself (for input options, see Help, section "Add Publications") or - if you are missing a large number of publications - contact the GRO.publications team. We would check whether the missing publications are contained in our data sources and, if necessary, import them. You can also send us an existing list of publications (e. g. PDF, website) or draw our attention to other (subject-specific) data sources.

Yes, you are expressly welcome to add publications that were created while not working in Göttingen.

In many cases, these display problems are caused by missing information that is relevant for the citation. For example, no page numbers are given or the publisher name is missing. Sometimes the required information is available, but is in incorrect fields. Because of the complexity of citation styles, there are a few problems that cannot be solved technically.

List of known Problems

Citation Style Problem
APA, Chicago

Conference Paper: Problems if the status has been entered.

The title of the proceedings and the name of the conference should not appear together in the citation. Since there are many conditions associated with the implementation of the citation styles, unfortunately this cannot be realized in all cases. In order to minimize the presentation problems, the field "Status" should only be filled if the conference contribution has not yet been published.

APA, Chicago, MLA, GRO View Problems if the page numbers are missing.
  • Journal Article: APA, Chicago, MLA, GRO View
  • Book Chapter: APA
  • Conference Paper: APA, Chicago
  • Review: Chicago, MLA, GRO View
  • Encyclopedia Article: APA
  • Translation (Chapter): APA, Chicago, MLA
APA, Chicago, MLA Problems with uncounted series: Serial title and serial number belong to a common field in the xml files within the system. If the serial number is missing, the field ends with a semicolon. This unnecessary semicolon is automatically deleted from the system every night, so that the display problem is only temporary.
Chicago, MLA

Problems with abbreviated first names

In the MLA style, the first names are written in their full form, so the full first names have to be found in the data record as well. If the first name of a person was abbreviated in the entry, there are two dots in the MLA citation (one because of the abbreviation, the second dot serves as a separator within the citation).

Please contact the GRO.publications team if you discover an error that is not yet on this list.

Yes, further citation styles can be offered. Please contact the GRO.publications team if you are missing a citation style.

Please note: As the setup of the citation styles is complex and time-consuming, we check all suggestions and prefer to implement the styles which are frequently desired or the most common. For a better assessment of the suggestions, we also need to know in which subject areas the citation style is used.

Citavi exports RIS files in the encoding "UTF-8 with BOM". It is necessary to open the file once in an editor (e. g. Notepad++), change the encoding to "UTF-8 without BOM" and save it before importing it into GRO.publications.

Alternatively, you can also send the data to the GRO.publications team and we will import the file for you (support-gro.publications@uni-goettingen.de).

Affects Problem
Publication Type

The publication type from BibTeX cannot be adopted due to technical reasons.

ISBN Unfortunately, the ISBN cannot be adopted automatically for all publication types. This is due to the fact that there are two ISBN fields in GRO.publications - one field refers to the current publication, the other refers to works that are related to the current publication (e. g. the book when entering a book chapter). Due to technical reasons, the ISBN from the import file can only be imported into one of these two ISBN fields.
Conferences It is not possible to enter information about a conference in BibTeX files. But you can add the conference after the import.
Display problems

The format BibTeX represents the content of a field in curly brackets. When exporting a BibTeX file from other systems (e. g. Zotero), curly brackets are sometimes placed around a few words within the field. While importing data into GRO.publications, these additional brackets are taken over. These should either be removed in advance from the BibTeX file (open the file in an editor, e. g. Notepad++, and remove the unnecessary brackets)

  • beforehand: ... title = {{MOOC} und {OER} - {Warum}, wieso, weshalb, wozu?}, ...
  • afterwards: ... title = {MOOC und OER - Warum, wieso, weshalb, wozu?}, ...
or can be corrected in GRO.publications after the import.

Further problems can occur with German umlauts and special characters. These are sometimes represented in the BibTeX file with slashes or curly brackets (e. g. {"a}, {&}) and must also be adapted before or after the import. This also applies to latex commands in the BibTeX file (" extunderscore" for an underscore). If the latex command appears in the abbreviation after the publication type (e. g. @article{item extunderscore3027367, [...]) an upload in GRO.publications is not possible.

Please contact the GRO.publications team if you discover an error that is not yet on this list.