# Help

## Contents

GRO.publications offers different entities (recognizable by the tabs displayed at the top of the page). The following entities are currently available:

• Publications
• Researcher
• Organizations
• Projects
• Working Groups
• Journals

These entities are connected with each other. This allows Researchers to be linked to their Publications as well as to their Projects and Working Groups, thus making their results and achievements/contributions visible in the best possible way.
The following connections between the entities are possible:

• Researcher Profile: Connections to Organizational Units, Projects and Working Groups can be added by the profile owner. Furthermore, publications can be linked to the Researcher Profile via the claim function or by manual input.
• Publications: Connections to Researcher Profiles, Organizational Units, Projects and Journals can be entered by the author of the publication using the entry form. In addition, each person has editing rights, whose profile is linked to the publication.
• Organizations, Projects and Working Groups: Connections between these elements can only be added by the editorial team.
• Journals: By assigning a publication to a journal, these two entities are automatically linked.

Are you missing some entries in the listing of an entity? Possibly the missing entry has not yet been entered into GRO.publications or the link between the entities has not yet been added.
The development of GRO.publications is ongoing. Further entities are already under construction and will be activated for all users of GRO.publications after completion.

If you do not have a GWDG account, you can register or log in to the system. Please choose the option "Alternative Login" when logging in. Registration is possible for members of the Göttingen Campus.
Please note that it is case-sensitive.

## Edit your Researcher Profile

On this page you can add and change the information in your Researcher Profile. You must be authenticated with your log-in to change any of your personal information.

Visibility: You determine who can view your research profile. Use the "private/public" option. If you hide your Researcher Profile in this way, it will not be displayed in the list of researchers. The publications will still be listed in GRO.publications and can be found by searching for the author's name.
You want to make your research profile visible to the public, but want to hide certain fields? Behind each field you will find a checkbox where you can check or uncheck to determine whether or not the information should be displayed in your profile.

Names: In the "Credit Name" field, you can specify the name that will be displayed in the research profile. The field "Full Name" contains your name in the form surname, first name; the entry influences the position of your profile in alphabetical listings. Further name variants can be added to the "Variants" field. The definition of possible name variants supports the automatic assignment of publications to the correct research profile. Examples of name variants: T. Müller; Thomas Müller; Thomas Mueller; Britta Lüßmann; Britta Lüssmann; Britta Lüßmann-Schmidt

Status and Affiliation: In the "Staff Status" field, you specify the current relationship between you and the University of Göttingen. Four options are available for this purpose:

• Unigoe: Employees of the faculties, central and interdisciplinary institutions of the University of Göttingen (incl. UMG).
• External: External persons who do not belong to any institution of the University of Göttingen or the Göttingen Campus. Please also classify yourself as "external" if you belong to an institution that cooperates with the University of Göttingen but is not part of the Göttingen University or the Göttingen Campus.
• Campusgoe: Employees of institutions from the Göttingen Campus (e.g. Max Planck Institutes, Göttingen Academy of Sciences, German Primate Center, German Aerospace Center).
• Exunigoe: Former employees of the University of Göttingen.
The selection in the "Main Affiliation" field should reflect your current affiliation. You can enter several affiliations in your Researcher Profile. You also have the option of specifying one or more Working Groups. Furthermore, you have the possibility to link Projects or Working Groups with your Researcher Profile.

Contact: You can refer to one or more personal websites in your profile and describe them in the "Link text" field (e.g. homepage, blog). You can also enter your e-mail addresses.

Identifier: The identification of a contributor through identifiers is an important aspect to enable the unique assignment of a publication to a person. You can add different identifiers to your research profile.

• FACT Person ID: Identifier from the FACTScience system of the University of Göttingen
• GND: Identifier from the Integrated Authority File (GND). The GND is maintained cooperatively, with the participation of the German National Library and the German library associations, among others.
• ORCID: The Open Researcher and Contributor ID is assigned by a non-profit organization.
• Researcher ID: The Researcher ID was originally initiated by Thomson Reuters and is awarded today by Clarivate Analytics.
• Scopus Author ID: The Scopus Author ID is a service of Elsevier.

Further fields: In the "Biography" and "Educations" fields you can enter information about your curriculum vitae and your qualifications.

## Import Service

The editorial team of GRO.publications would like to support you in the initial creation of your publication list. If you already have literature lists that have been created with the help of literature management programs (e.g. RefWorks, Zotero or Citavi), you are welcome to send these file to us. Please feel free to use the "Import Service" form, which is offered to you as an icon on the right side of the screen.
We will import the publications and assign them to your Researcher Profile. Afterwards we will inform you about the successful import.

## Search

The search in the blue header allows you to search all areas of GRO.publications simultaneously. When you use the search in the Publications tab, for example, GRO.publications searches in this area only.

Filter Search Results: You can further restrict search results by setting filters. Adding or removing a filter initiates a new search. Next to the search result, you will find e. g. the filter type, publication date and author. If you use two or all three of these filters, an AND operator is automatically created, i.e. only those entries are displayed that fulfill all filters.Further facets and operators can be added via "Add filter",here, as well, an AND operator is automatically used. The filter "Title" searches all title fields, e. g. also in subtitle or in title variants. "Contributor" searches in the Author, Editor and Translator fields. The operator "ID" or "not ID" searches only in internal IDs, e. g. the rp number of a Researcher Profile.

What is not searched - Stop Words: The search ignores certain words that occur frequently in German or English, but do not add any value to the search. These include, for example: "a", "als", "and", "are", "as", "at", "auch", "be", "but", "by", "das", "der", "die", "ein", "for", "if", "im", "in", "into", "is", "it", "no", "not", "of", "on", "or", "such", "the", "to", "um", "vor", "was", "zu".

Truncation: Use an asterisk (*) after a word stem to get all hits having words starting with that root.

Stemming: The search automatically expands words with common endings to include plurals, past tenses ... etc.

Phrase Searching: To search using multiple words as a phrase, put quotation marks (") around the phrase. Note: Some identifiers such as the DOI may contain characters that lead to incorrect or negative search results. Please use phrase search for identifiers.

Exact word match: Put a plus (+) sign before a word if it MUST appear in the search result.

Eliminate items with unwanted words: Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits.

Boolean searching: The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED!

• AND - to limit searches to find items containing all words or phrases combined with this operator.
• OR - to enlarge searches to find items containing any of the words or phrases surrounding this operator.
• NOT - to exclude items containing the word following this operator.

## Claim Publications

New publication data: GRO.publications import new publication data at regular intervals via data imports. If publications are included that might fit your Researcher Profile, they will be suggested to you. Click on "Claim Publications" in your Researcher Profile to view the current suggestions.

• If the publications are your publications, mark the entries and click on "Approve" at the bottom of the page. This establishes a link between the selected publications and your Researcher Profile, the publications will now be listed in your publication list.
• If you were not involved in the suggested publications, mark them and click on "Discard" to reject them.
• If the list is empty, there are no new publication data that might fit your profile.

Publications which have been incorrectly assigned to your profile: If you open a publication in the full display, you will see a "Unclaim Publication" button under Tools on the right-hand side. If you click on this button, the link between the publication and your profile will be removed.

Own publications which are not yet assigned to your profile: If you find a publication in which you have been involved but is not yet listed in your publication list, open this publication in the full display and click on "Claim Publication" on the right-hand side. This creates a link between the publication and your profile. The publication will then be listed in your publication list.

## ORCID

ORCID (Open Researcher and Contributor ID) is a non-profit organization, which provides unique identifiers (ORCID iDs) for authors. The assigned identifier is used to identify research output unambiguously. You can use the ORCID function to link your ORCID profile with your profile on GRO.publications and set up an automatic exchange of publication data.
If you do not have an ORCID iD yet, you can create one.

Create a link to your ORCID profile: First, open your Researcher Profile on GRO.publications and click on "Edit Researcher Profile". In the tab "ORCID" click on the green "iD" button. An ORCID login window appears where you can create the connection.

Settings for data exchange from GRO.publications to ORCID: You define in GRO.publications which data should be exchanged in which way. To do this, also open the ORCID tab in your Researcher Profile in edit mode. To push the data from GRO.publications to ORCID, select the option "Batch" under "Synchronization Mode". In "Publications Preferences", "Send all publications" should be selected.
Your publications will now be pushed to ORCID - this process can sometimes take a while, but should be done during the night at the latest.

Settings for data exchange from ORCID to GRO.publications: As soon as there are new publications in your ORCID record, they will also be offered to you in GRO.publications for further processing. You will receive a link on your Researcher Profile "Found ... new publication(s) from Orcid" which will take you to a page where you can select your publications and move them to your personal workspace.

Select "Add Publications" from the menu at the top right if you want to add a new publication or continue an already started entry.
You can enter new publication data by clicking the "Add new publication" button and selecting one of the following options:

• Manual input: You get an input form that you can complete.
• Free search: A search in an external data pool is started, the results can be imported and edited.
• Search for identifier: If an identifier (e.g. DOI, PubMed-ID, ORCID iD) is available, publication data can be imported and edited.
• Upload a file: Here you can upload a list of publications.
You can pause or discard the entry at any time by selecting the "Cancel or Save" button. Entries that have been started are saved in your personal workspace and are shown when you click on "Publishing".

Formatting of texts: Use LaTeX if you want to italicize or bold parts of the title etc.:

• italic:
$\textit{Text kursiv}$
• bold:
$\textbf{Text bold}$

Releasing the entry: New publication data entries are not directly visible, they must be released by the author or the editorial team. If you want to do this by yourself, call up your personal workspace and select the entry from the task pool. First, a preview of the entry is displayed. Next, you can release, edit, or move the entry back to the task pool. Once released, the entry is visible to everyone.

## Edit Publication Data

You can edit publications that are assigned to your Researcher Profile and of which you are the author. For editing the publication, you have to go to the full display of the respective publication. You can access the full display from the list overview via the link "Details". A bar with the words "Edit Publication Data" appears at the top of the screen and leads you to the edit mode of the displayed publication.

## Publication Types

GRO.publications offers the following types for publications:

TypeDescription
Anthology A book that has been edited by one or more persons. It contains contributions by different authors.
Blog Post A post that appeared in a blog or on a website.
Book An independent, self-contained individual work by an author or a team of authors.
Note: This also includes multi-volume publications.
Book Chapter A section of a book. E. g. an article contribution, a chapter, but also forewords, prefaces, introductions, appendices, afterwords, comments, etc.
Note:
• If the book contribution was published in a conference proceedings, please use the publication type "Conference Paper".
• For book chapter in a reference book, please use the publication type "Encyclopedia Article".
• If you have translated a book chapter, please use the publication type "Translation (Book Chapter)".
Conference Abstract The summary or abstract of a conference paper.
Conference Paper A paper presented at a conference. This also refers to conference papers that appear later in a journal or conference book.
Note: If it is only a summary (Meeting Abstract), please use the type "Conference Abstract".
Conference Proceedings Conference proceedings contain a collection of contributions from a scientific conference.
Encyclopedia Article An article that has appeared in a reference book, e. g. in an encyclopedia.
Note: If the article was published in a manual, please use the publication type "Book Chapter".
Journal Article An article by an author or team of authors that has published in a scientific journal, magazine or newspaper.
Lecture A presentation made as part of a conference, meeting, symposium, lecture, etc.
Note: If a publication in a book, conference proceedings or journal has resulted from this lecture, please enter this publication with the publication types "Book Chapter", "Conference Paper" or "Journal Article".
Multimedia Production An audiovisual contribution, e. g. a TV performance, a radio interview, a report or a webinar.
Note: The type of multimedia production can be specified in the input form.
Patent A patent is an industrial property right granted by a public authority for an invention.
Poster A poster that is presented during an event or on a website.
Note: Please only enter posters that are accessible online.
Preprint An article that has not yet been published by a publisher. These are often articles that have already been submitted to a publisher but have not yet been accepted. Preprints are often stored in digital form on (institutional) document servers such as arXiv.org.
Note: If the paper appears additionally or at a later date in a journal, book or conference proceedings, enter this final version as a "Journal Article", "Book Chapter" or "Conference Paper".
Report Research reports include studies, expert opinions, communications, statistical reports, project completion reports, technical documentation, reports to funding bodies, etc.
Research Data A set of structured observations, measurements or facts identified in a research project or prepared for scientific purposes.
Review A review is a critical appraisal of an opus.
Note: This also includes reviews that have been published in a journal, monograph or in an anthology.
Special Issue A special issue is a publication that is published as part of a journal with an independent title and a thematic focus.
Note: The publication type "Special Issue" is only to be used if it concerns the publishing of a special issue.
Thesis A work submitted to obtain an academic degree.
Note: Qualification papers published by a publishing house should also be included here. The type of degree (e. g. dissertation) can be specified in the input form.
Translation A translation is the editing or writing of an already published publication in another language.
Note: If the title, but not the entire publication, is named in another language, it is only a parallel title. For this title variant, use the field "Title Variants" for the corresponding publication type "Book".
Translation (Chapter) A translation of a book chapter exists if you publish an already published book chapter in another language.
Note: If the title, but not the entire publication, is named in another language, it is only a parallel title. For this title variant, use the field "Title Variants" field for the corresponding publication type "Book Chapter".
Working Paper A working paper usually appears in an institutional series (e.g. Discussion Paper Series) and often designates a preliminary, scientific or technical paper.

## Manage Publication List

You can create a specific selection from your entire publication list. The "selected" list will be then the default list displayed on your Researcher Profile. To create or edit this selection, click "Manage Selected List" in your Researcher Profile and assign different statuses to your publications.

• Normal: The publication is visible if you select "All" in the publication list.
• Select: The publication is visible in your user-defined list ("Selected") and in your entire publication list ("All").
• Hide: The publication is not visible on your Researcher Profile. It is hidden in both lists ("Selected" and "All"), but are still assigned to you and visible when you manage your selected list on this page. The publication is still listed in the tab "Publications".

## Checking the bibliographic data

The bibliographic data of your publications could be presented in different citation styles. Missing information in the metadata of your publications can cause an incorrect display. Sometimes it is not obvious at a first glance which information exactly is missing.
To determine this and to increase the quality of your data, GRO.publications offers a function that checks the completeness of the records. You can find this function on your Researcher Profile under the citation styles selection. After you have clicked on "Data Curation" some fields are highlighted in red or blue:

• red fields: missing information can be added here
• blue fields: this information can be corrected if necessary
You can edit the colored highlighted fields by clicking on them. It is not possible to delete information at this point. The pencil symbol at the beginning of each entry takes you to the input form where all data of the publication can be edited (e. g. the authors).
To exit the data curation mode, you can either reload the page or select a citation style.
Attention: This completeness check can only verify the presence of information that is absolutely necessary for this type of publication! For example, in the case of a journal article, the system checks whether a journal has been entered - but not whether an issue is available.

## Embed Publication List

GRO.publications offers a function to embed publication list e. g. on websites of the University of Göttingen. The lists can be integrated either as a complete list or differentiated by publication types or subjects. You can achieve this differentiation by filtering your publication list accordingly and integrating the particular code snippet. If the data in GRO.publications changes, the embedded lists are automatically updated.
A Java script code snippet is available for embedding. The offered code snippet shows the currently selected publications in the current citation style. You can filter the list according to your requirements and integrate this filtered list into other pages. You can also include the list with a link.

## Export Publication Data

GRO.publications offers various export formats for the publication data:

• RefMan
• Endnote
• BibTeX
• RefWorks

You can export the publication lists of any Researcher Profile as well as the results of a search. Activate the export at the bottom right, select the publications you would like to export and decide which export format you would like to use.

## Metrics

If you open a publication in the full display (by clicking on "Details"), references to the publication are displayed - as far as data on the publication is available in the Services. These are various metrics that indicate how often the publication was cited or used:

• Scopus
• Web of Science (WoS)
• Alternative metrics which refer to different social networks.

Some of these offered metrics are clickable and lead directly to the citing publications. These metrics evaluate the mentioned identifiers, for example the DOI, Scopus-ID and WoS-ID.

## Subscribe to Email Alerts

Would you like to be notified when new items are added to your Researcher Profile or that of another researcher? To do this, visit that person's researcher profile and click on the "Email Alert" button.
If you would like to unsubscribe, you can either click "Remove Alert" on the Researcher Profile you have subscribed to or select "Email Alerts" from the menu at the top right.